Track time

WhoWorked gives you several ways to record time because the best method depends on the work. Use the timer for live focus, the calendar for planning and reconstruction, and manual entries when the exact interval is already known.

Start and stop a timer

1. Open the timer from the workspace navigation or calendar.
2. Choose a project and, when available, a workstream.
3. Add a short description of the work.
4. Confirm whether the entry is billable.
5. Start the timer.
6. Stop it when the work ends, then review the duration and description.

A running timer has no stop time. Finish it before starting another block so reports do not contain overlapping or unexpectedly long work.

Add time from the calendar

Open Calendar to see the current week. Select an empty interval to create an entry for that time range. This works well for meetings, scheduled delivery blocks, and filling small gaps while the week is still fresh.

Use the calendar to spot overlaps and missing periods. The entry list is better when you need to filter, compare metadata, or review many records at once.

Add or edit a manual entry

Open Time entries and create an entry with a start time, stop time, project, and description. Add the workstream, billable state, and tags your workspace uses.

When editing an existing entry, preserve the real interval. If the work moved across projects, split it into separate entries instead of forcing two delivery contexts into one description.

Write descriptions that survive review

A useful description names the activity and result:

• “Mapped invoice approval states and updated the client flow”
• “Reviewed API retry handling with the integration team”
• “Prepared the weekly delivery summary for Acme”

Keep sensitive source material out of descriptions. The entry should be specific enough to explain the work without copying client secrets, credentials, or private conversation content.

Use projects, workstreams, and tags

• Project: The delivery or commercial boundary.
• Workstream: A stable category inside the project.
• Tag: A reusable label across projects. Prefer the narrowest structure that will answer a real reporting question. Too many mandatory fields make everyday tracking slower and produce inconsistent choices.

Review your week

Before a team or billing review:

1. Stop every running timer.
2. Check for overlaps and unusually long entries.
3. Fill missing project or workstream values.
4. Replace vague descriptions.
5. Confirm the billable state.
6. Check that AI-supported work is connected to the right person and project.

Workspace owners can use data quality and governance to formalize this review.